Image files in eHive and original image taken

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kaaren
Posts: 28
Joined: Tue Jul 14, 2009 3:49 pm

Image files in eHive and original image taken

Postby kaaren » Thu Feb 18, 2010 10:12 am

We are going to take images and link them into our eHive account. Do we need to keep the original image files ( as a TIFF for when higher quality images are needed) we take as a back up on a seperate hard drive? Or is this all catered for in eHive with how our account is set up?

fionam
Posts: 53
Joined: Mon Jan 18, 2010 1:34 pm

Re: Image files in eHive and original image taken

Postby fionam » Thu Feb 18, 2010 12:29 pm

Hi Kaaren

Currently, the digital images you upload to eHive must be .JPEG files.
This means that you will need to create a derivative of the original .TIFF file format for loading to eHive.
It's definitely good practice to keep more than one copy of your master image files, so keeping a copy on your computer or network plus a second copy on a separate hard drive, for example, would be a good idea. External hard drives are a good option as they are becoming much more affordable and can hold large numbers of high resolution TIFF files.

kaaren
Posts: 28
Joined: Tue Jul 14, 2009 3:49 pm

Re: Image files in eHive and original image taken

Postby kaaren » Mon Feb 22, 2010 10:02 am

HI
thanks for your help Fiona.

Also interested in how the master images files are being indentified. Has anyone a system that they have developed that they are happy with?
Accession number is the obvious one and also perhaps a letter prefix as an aid to identifying what type of object could spped up the process of seaching for an item. Then also saving about 100 images in each folder and giving the folder a name. We are not gon\ing to be able to spend lots of time on this side of the cataloguing so something simple but efficient would be just ideal!

For our master images
We will set up a laptop reserved for images and get a portable hard drive also to save a copy of the master file to as a back up. Getrting into the habit of copyiong the images files to these with a flash drive will be built into our work process I guess on a regualr basis.

fionam
Posts: 53
Joined: Mon Jan 18, 2010 1:34 pm

Re: Image files in eHive and original image taken

Postby fionam » Tue Feb 23, 2010 3:01 pm

Hi Kaaren

Naming your image files with accession number is certainly a good strategy as accession numbers are unique identifiers. The idea of prefixing the accession number with a letter indicating a department may be redundant if you instead use folders to organise your image files.

For example, you could have a folder named Master Images. Inside this folder you could have sub-folders named Paintings, Photographs, Archives, Textiles etc. The images would be stored in the folder indicating the type of object they depict. This would allow relative ease of finding, as long as you know the accession number or the type of object you're looking for.

Another strategy could be to divide the images by year or date range of acquisition/accession. For example, you could have a folder named Master Images. Inside this folder would be folders 1900-1910; 1911-1920; 1921-1930 etc. The images would be stored in the folder indicating the decade in which they were acquired.

I hope this gives you something to go on. It would be great to hear of anyone else's experiences with organising images.

And you're right, it's all about setting up a logical, user-friendly procedure at the outset so you don't have to retrospectively tidy up your image folders in the future.


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